Karteikarten: Introduction to Records Management — 16 Karten

Records — definition?

Recorded info created/received documenting activities.

Historical trends — key change?

From paper storage to managing multiple media.

Importance of records — role?

Evidence, accountability, organisational memory.

Records creation — process?

Generating, transmitting, authenticating, and controlling versions.

Classification systems — purpose?

Organize records for retrieval, security, disposal.

Records management — elements?

Capture, storage, preservation, access, tracking.

Risk assessment — purpose?

Identify threats to vital records' integrity and availability.

Vital records — focus?

Critical info for organisation's survival and recovery.

Appraisal — meaning?

Evaluate records for value and retention period.

Disposal — process?

Securely destroying records past retention or preserving permanently.

Public record — definition?

Created/maintained by government organizations.

Private record — definition?

Held by individuals or non-government entities.

Record authenticity — how?

Ensured by signatures, validation, unaltered state.

Electronic records — challenge?

Fragility and obsolescence risk.

Records lifecycle — phases?

Creation, use, appraisal, disposal.

Security classification — purpose?

Control access and protect sensitive info.