What is a presentation?
Organized information to demonstrate, illustrate, and explain a topic.
What are the three main purposes of presentations?
To inform, persuade, or entertain an audience.
What can a presentation involve to convince an audience?
Offering or displaying something.
What is one purpose of speaking in a presentation?
To inform or instruct.
What is a formal introduction in a presentation?
Introducing a person.
What must be estimated before preparing a presentation?
The audience's interests, knowledge, attitudes, gender, ages, size, and composition.
What should a speaker do when presenting to an unknown group?
Ask the host for information and make informed estimates.
To what should a speaker adapt content and style?
The audience's background, needs, interests, attitudes, experience, and knowledge.
How should a speaker begin engaging the audience?
With eye contact, a smile, and a pleasant greeting.
What should a speaker do after assessing audience reactions?
Modify tone or content based on feedback.
Who benefits from slow speech and visual aids in presentations?
Listeners less conversant with English or the speaker's accent.
What physical conditions should a speaker identify in the locale?
Room size, podium or table, public announcement system, seating, temperature, and lighting.
Why identify environmental problems before a presentation?
To request alternate arrangements or modify materials, visual aids, and delivery style.
Into which three major parts should a presentation be organized?
Introduction, main body, and conclusion.
What does the introduction of a presentation contain?
An opening statement, the aim, an overview, and a transition.
What does the conclusion of a presentation do?
Reviews main points, recalls purpose, states audience action, and avoids new material.
Why should a speaker prepare for the question period?
Because questions provide vital feedback about the ideas presented.
How does the chronological pattern arrange information?
In the order events occurred or appeared.
How does the categorical pattern organize a presentation?
By dividing it into topics and subtopics arranged through subordination and coordination.
What does the cause-and-effect pattern explain first?
The causes of a situation.
What does the cause-and-effect pattern focus on after causes?
The effects of the situation.
What does the problem-solution pattern analyze before proposing a solution?
A problem's causes and effects.
Why is the problem-solution pattern useful for presentations?
Because it is useful for persuasive presentations.
How many main points should the main body normally have?
Four or five main points.
How should each main point in the main body be stated?
As an independent unit of thought.
Why do visual aids support spoken presentations?
Spoken words are short-lived and cannot be replayed when attention wanders.
Name three common types of visual aids used in presentations.
Handouts, chalkboards, and flip charts are common visual aids.
What qualities should a visual aid have?
It should be simple, clear, appropriate, well designed, and professionally generated.
What should PowerPoint speakers do before presenting?
They should check the computer, know slideshow operation, rehearse, and keep printed slides.
What is kinesics?
The study of bodily physical movements that communicate without spoken or written words.
How should a speaker's posture and appearance be during a presentation?
A speaker should appear clean, well groomed, dress appropriately, maintain relaxed upright posture, face the audience, distribute weight evenly, and move occasionally without fidgeting.
What does a slumped posture communicate?
Low spirits.
What does an erect posture communicate?
Energy and confidence.
What does leaning forward communicate?
Openness and interest.
What does leaning backward communicate?
Defensiveness or disinterest.
What are the types of gestures?
Enumerative, descriptive, symbolic, locative, or emphatic.
What are the five basic facial expressions?
Inhibited, uninhibited, substitute, frozen, and blank.
What does paralinguistics comprise in communication?
Non-verbal vocal cues that add urgency, emotion, and human presence.
What elements are included in voice delivery?
Quality, volume, rate, pitch, articulation, pronunciation, modulation, and pauses.
What is the normal speaking rate in words per minute?
120 to 150 words per minute.
What is the full range of speaking rate in words per minute?
80 to 250 words per minute.
What vocal habits should speakers avoid?
Vocalized pauses such as “uh,” “ah,” and “hm.”
What is proxemics the study of?
Physical space in interpersonal relations and its communication of norms, power, and status.
Who divided interpersonal space into four zones in The Hidden Dimension?
Edward T. Hall.
What are the four interpersonal space zones and their ranges?
Intimate: touch to 18 inches; personal: 18 inches to 4 feet; social: 4 to 12 feet; public: 12 to 30 feet or eyesight/hearing range.
Test your knowledge with 20 questions on Effective Presentation Skills.
1. Which characteristics define a presentation and its main purposes?
2. Concerning the purposes and functions of presentations, select the accurate statements:
Review the complete course in the study sheet for Effective Presentation Skills.
See study sheet →Import your course and AI generates flashcards in 30 seconds.
Flashcard generator